Médecins sans Frontières Jobs 2018 and Career Requirements

Médecins sans Frontières Jobs 2018… Applications are invited from interested and suitably qualified candidates for Médecins sans Frontières Jobs 2018. Eligible candidates are advised to apply before deadline as application submitted before deadline will not be accepted.

Médecins sans Frontières Jobs 2018

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

We are recruiting to fill the positions below:

Job Title: FIN/HR Assistant
: Abuja
Scope of Responsibilities and Accountabilities

  • Execute administrative tasks and do follow upof project accountancy, according to administration manager’s indications andMSF procedures, in order to ensure legal compliance and keep a strict controlover monetary resource.
  • Execute administrative and legal relatedtasks, under supervision of the Administrator Manager, checking payroll calculationsand updating personal files in order to ensure accuracy, compliance and on timepayments.
  • Implement cash management procedures in orderto ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformitywith legal requirements including specific amendments when necessary in orderto ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personalfiles and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security & Tax officeemployee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff,editing and updating the necessary data, in order to ensure the punctuality andaccuracy of staff payroll.
  • Make all administrative information availableto the staff (posting, meetings, etc.)
  • Classify and prepare all accounting pieces asrequested by the Administration Manager.
  • File the accounting documents and enter theaccounting pieces in the accounting software, with the support from theAdministration Manager and/or the Accounting Manager (ACMA).
  • Support the Administration Manager intranslating documents into local language. Assists the Administration Managerin meetings upon request.
  • Draw up the final pay slip and employmentcertificate at the end of a contract in order to meet legal requirements whiledefending MSF ’s interests.
  • Follow up all expiring rental contract datesand inform the Administration Manager in order to leave enough time to arrangea renewal or look for some other alternative.
  • Assist the administration manager in theprevision of monthly treasury and planning in order to ensure the coverage ofdaily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keepstrict on all documentation involved, informing the administration manager ofany sort of disparity.
  • Carry out all accounting tasks and activitiesin order to ensure strict control of all expenditures and the reliability ofstatements and documentation.

Minimum Requirements

  • Desirable Finance, Business or Administration related diploma.
  • Essential previous working experience of at least two years in relevant jobs.
  • Essential computer literacy (word, excel and internet)
  • Demonstrable experience in supervising and training others in a team setting
  • Commitment, Flexibility, Stress Management, Results, Teamwork, Service.

Job Title: Supply Chain Supervisor
: Abuja
Scope of Responsibilities and Accountabilities

  • Planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission
  • Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:
  • Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests
  • Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
  • Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
  • Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
  • Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
  • Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work), drawing up working schedule
  • Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.

Minimum Requirements

  • Essential Degree in Supply Chain Management.
  • At least 1 year experience in MSF or other NGO
  • Essential computer literacy (word, excel and internet)
  • Demonstrable experience in supervising and training others in a team setting
  • Commitment, Flexibility, Stress Management, Results, Teamwork, Service.

How to Apply
Interested and qualified candidates should send their Application to: msfchbornorecruitment@gmail.com with the subject as“FIN/HR Assistant” or “Supply Chain Supervisor” as the case may be.

Applications must be in English and include:

  • Complete CV and Copies of all certificates and diplomas mentioned in the CV.
  • Updated contact details and ID
  • Contact information of the previous employer/s for reference.

 Application Deadline  25th December, 2018.

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Career Province Team.

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